Why You Need To Outsource Data Entry
Published: October 16, 2022
While automation seems to be the norm for today’s businesses, the reality is data entry remains to be one of those pivotal, time-consuming, and repetitive tasks that can’t be fully automated.
Data entry requires the meticulous attention to detail and precision that humans have; which AI can’t perfectly replicate.
Businesses soak up massive amounts of data every single day. Moreover, as the data volume racks up, the process also becomes immensely tedious, overwhelming, and expensive to manage even if you have a full in-house team.
More so, handling large volumes and influx of data would require advanced technology, tools, and infrastructure to keep everything streamlined and secure. And you can tap into all of that when you decide to outsource your data entry.
Outsourcing Data Entry is Necessary to Grow and Scale
As companies grow and morph into the digital space, it’s quite normal to experience lingering issues with the quality especially if you are manning large volumes of data.
Now, the maintenance and processing of data are crucial to boosting the growth of your business. And data entry need not be a bottleneck in your business if only you decide to outsource to a reputable and well-vetted offshore data entry team.
Understand that your in-house employees should not be burdened by data entry tasks when they’re supposed to focus on the core tasks and income-generating activities of the business. In the same way, when you hire a company nurse, you shouldn’t dump him or her tasks on medical transcription, right?
Also, it’s more cost-effective to outsource data entry services than create an in-house team from scratch dedicated to data entry. And saving money is just one advantage of that. Read on to know more about the value that you can squeeze out of outsourcing to a top-caliber offshore data entry team like Telework PH.
Advantages of Outsourcing Data Entry Processes
Outsourcing your data entry is an advantage especially if you handle huge amounts of data like audio, video, or text content that needs to be converted digitally, cleaned up, enriched, or transcribed. More often than not, this is a common pain point for many organizations that manage incredulously large quantities of data. Here are the top advantages of outsourcing time-consuming processes:
Growth spurts are beautiful! Businesses are going through constant evolutionary phases such as digital transformations. As such, it is incredibly important to outsource your data entry processes to be confident that you are meeting the mark in terms of speed, reliability, and quality while also cushioning business adaptability and growth.
Your next step is to scale and you can’t be bogged down by constantly having to hire new staff to meet growing data challenges as this can be expensive and chaotic. On the other hand, outsourcing data entry processes enables you to increase your team’s focus, productivity, and fuels capacity to scale.
What your in-house team lacks in terms of suitability, you can fully exhaust an off-shore team who can take care of the tedious and monotonous tasks so you don’t have to carry it in your headspace.
With a dedicated and trained off-shore data entry team, you allow your in-house team to have enough wiggle room to focus on direct profit-generating activities of the business.
Produce Top Data Quality
One common notion about data entry is it’s relatively easy and doesn’t require any advanced skills. Well, it may be repetitive and a chore, yes, but it’s far from easy.
Data entry may feel like a bore and chore especially when you do it for a long time. By outsourcing to an offshore data entry team, you are guaranteed high-quality, consistent data processing.
Accuracy can make or break any data especially if you are managing medical, legal, or financial records. For instance, a slight error in legal or medical documents can be damaging or hazardous like if you have placed incorrect data in diagnosis or medications.
According to Forbes, “bad data can lead to loss of revenue, poor results, invalid reports, missed opportunities, and in the worst cases, loss of human life.”
That is why it’s extremely important that you outsource to a reliable, trained, and competent team who has a great eye for detail, accountability, and uncompromising standards in work ethics to ensure you get nothing short of the best in data quality.
Ensure Error-Free Data
Data entry is repetitive and most companies resort to automating this process. However, data processing requires human intervention to ensure optimal quality and minimal to zero error rate.
While automation can pick up some issues, the data process will always require manual monitoring and corrections. Data entry takes time and a lot of patience too as errors may often be overlooked. Especially if an employee is juggling several tasks daily.
Outsourcing to a highly-credible offshore provider who has the right mix of infrastructure, technology, systems, and a well-trained team will help you leave no stone unturned in ensuring top-notch data entry processing.
Time is one of the ageless currencies in the business scene. Why? Well, for one, speed is everything.
But, on top of that luscious strawberry on top called TIME, you need the crème-de-la-crème of a committed and skilled team. Agents who value timeliness and will get to work on sensitive data right away with a meticulous and discerning eye knowing that every piece of data has that layer of urgency and must be processed right away without compromising quality, of course.
Data quality is ALWAYS of primary importance. Having that mix of timeliness and efficiency is always the tandem to beat in the data entry arena.
Let’s skip the bells and whistles and you’ll see how data entry is a laborious and monotonous job. To a discriminating eye, the data entry role is underrated and is fairly easier compared to a marketing role. Well, looks can deceive.
And that is why it takes a top-notch dedicated data entry team who make this tedious job look and feel incredibly easy for you. Go for an offshore team who does the heavy lifting for you.
While it’s easier to just assign this work to a full-time employee, it dampens their efficiency and performance. You pull your staff away from their core functions which may result to impaired focus and low morale or performance. This is a huge disadvantage. Especially for startups or small businesses . Institutions that have a small team and require great focus and deep work to create the most impact.
More so, the costs of setting up a new infrastructure or buying new technology, office equipment, machinery, and other tools can put a huge toll on a small business. Add up the costs of maintenance and upgrades and you’ll see what I mean.
Allows Full Focus on Core Business Functions
Shall we make use of what we have? Yes, by default, you can throw piles of data tasks to your existing in-house employees. However, you may actually miss more income opportunities and leads because your employee can’t focus on their core functions.
When you outsource your data entry needs, it might feel like you’re spending more on the upfront. In reality, you’re actually saving on costs, time, and energy.
In essence, you free up your time. And also that of your employees while helping you focus on the most important moving parts of your business.
Access to Technology
Outsourcing your data entry means you can build on their infrastructure. Also, technology which saves you time and money than having to set it all up by yourself.
It essentially shortens the learning curve for your business. Especially when you’re working with an offshore data entry team that has ready access to technology and infrastructure.
On top of that, outsourcing to a dedicated offshore team provides you with specialists or experts. Those who are trained and equipped with the skills to operate the technology and devices needed for data entry processing.
Many offshore companies use a variety of cutting-edge tools and technologies that help speed up data entry operations. In simple terms, they have the technology that enables accurate and quick data conversions. As well as data search, data accessibility, data security, and data extraction.
Focus on Your Business Core while Telework PH Does the Chore
Somebody’s got to do it. Data entry can seem to be a mundane and repetitive job that people love to hate. But remains to be essential to your business processes.
You need data to grow and scale – no shortcuts to that. Outsourcing to a dedicated and skilled team helps jostle up your productivity and increase your bottom line.
At Telework PH, we’ll source a quick-witted and highly-competent team. Agents that will roll up their sleeves and help you overcome the challenges of speed and data accuracy. They’ll unknot simple to complex data processing projects with so much ease. Discover how we can provide incredibly easy and superior-quality data processing services, so you can improve your efficiency, focus on your business core, and let us do the chore.
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